How CondoScan Works: From Search to Risk Report in Minutes
CondoScan automates the complex process of evaluating Florida condominium risk. Our 5-step workflow combines government data collection, AI document analysis, and deterministic risk scoring to deliver comprehensive reports without manual research.
Step 1: Search Any Florida Condo
Enter any Florida condominium address or folio number into our search interface. CondoScan instantly locates the property across county and state government records, confirming the exact building and unit.
Our system matches addresses against the Miami-Dade Property Appraiser database and cross-references with the Florida Community Associations Registry to identify the correct condominium association.
Step 2: Automated Data Collection
CondoScan automatically collects data from multiple government sources in parallel. This includes property records, association registry data, DBPR complaints, and coastal proximity calculations.
Data collection runs as a background workflow, pulling from the Property Appraiser API, Community Associations Registry, and Florida DBPR databases simultaneously. Fallback logic ensures missing data from one source is supplemented by alternatives.
Step 3: AI Analyzes Documents
Our AI reads and extracts structured insights from actual HOA documents — financial statements, insurance certificates, SIRS reports, inspection findings, and governance records.
The AI document analysis runs in three stages: extraction of raw information, classification into risk categories, and aggregation into structured risk inputs. This captures details that public records alone cannot reveal.
Step 4: AI-Powered Risk Scoring
A deterministic 100-point algorithm evaluates four risk categories and produces an overall score with detailed category breakdowns.
Financial Health (40 points) examines reserve fund adequacy and special assessments. SIRS Compliance (30 points) checks regulatory standing. Age and Coastal Proximity (20 points) calculates structural deterioration risk. Recertification and Violations (10 points) tracks enforcement history.
Step 5: Professional PDF Report
A professional PDF report is generated covering all risk dimensions, delivered via email and available instantly in your dashboard.
The report includes an executive summary, risk score visualization, category breakdowns with explanations, violation history, compliance status, and actionable recommendations. The entire workflow from search to delivery completes in under 5 minutes.
Who Should Use CondoScan?
Buyers
Conduct thorough due diligence before making an offer. Understand the true financial and structural risk of a condominium purchase, avoiding costly surprises after closing.
Sellers
Disclose risk factors proactively and price your condo accurately. Transparent risk assessment builds buyer confidence and supports faster sales.
Investors
Screen properties efficiently across your portfolio. Compare risk scores to make data-driven acquisition decisions and identify high-risk properties for disposition.
Frequently Asked Questions About CondoScan
How long does the entire process take?
From search to report delivery, CondoScan completes the full workflow in under 5 minutes. Data collection and AI analysis run in parallel, and PDF generation is automated.
What government data sources does CondoScan use?
CondoScan pulls from the Miami-Dade Property Appraiser, Florida Community Associations Registry, and Florida DBPR. These are official public records maintained by county and state government agencies.
How accurate is the 100-point risk score?
The scoring algorithm is deterministic — each point deduction traces to a specific verifiable data point. Financial metrics and compliance status are drawn directly from government records, making the score highly reliable for data-driven risk dimensions.
Can CondoScan detect hidden structural problems?
The system detects data-driven signals like recertification status, violation history, and SIRS findings. Physical structural damage that has not been reported to building authorities requires on-site engineering inspection.
Is the report suitable for mortgage applications?
CondoScan reports are designed for buyer due diligence and investment decisions. For formal mortgage underwriting, lenders have their own condo evaluation processes and may require specific documentation from the HOA directly.